ACADEMIC ACTIONS - NON-DISMISSAL
- Administrative Actions
- Additional Time
Additional time in the GME training program within the GME training program or beyond the expiration of the Resident's appointment may be required to meet the educational objectives and certification requirements of the department or the specialty. The Resident will be notified in writing of any requirements for additional time. Funding for additional time extending beyond the original period of appointment will be permitted only at the discretion of UCLA and upon written confirmation by the Program Director. Academic credit will be given only for full participation in the regular program unless otherwise approved by the Program Director
- Automatic Suspension
The Resident will automatically be suspended from the GME training program for any of the following reasons:
- failure to complete and maintain medical records as required by the medical center or hospital in accordance with the center's/hospital's medical staff bylaws and/or rules and regulations; or
- failure to comply with state licensing requirements of the Medical Board of California; or
- failure to maintain proper visa status; or
- unexcused absence from GME Training Program for five or more calendar days.
The period of automatic suspension should not exceed 14 (fourteen) calendar days; however, other forms of academic action may follow the period of automatic suspension.
The Chair will promptly notify the Resident of his/her automatic suspension. In addition, for subsections b, c, and d above, the Resident will be provided the documentation upon which the suspension is based and a written notice of the intent to consider the Resident to have automatically resigned at the end of the suspension period (see Part II.A.2. below). The Resident may utilize the suspension period to rectify (a) or to respond to the notice of intent under (b), (c) or (d) which can include correcting the problem identified in (b) or (c). If the Resident is suspended under (a) and does not complete the medical records as required within the 14 day suspension period, other academic action may be instituted.
The Resident will not receive any academic credit during the period of automatic suspension. The Resident stipend will continue to be paid while on automatic suspension status.
- Automatic Resignation
Automatic resignation from the GME training program will not entitle the Resident to the procedures contained in Part III.B. of these Policy and Procedures.
- Failure to Provide Visa or License Verification
Failure of the Resident to provide verification of an appropriate and currently valid visa or verification of current compliance with state licensing requirements of the state Medical Board of California during the 14 day automatic suspension period may result in the Resident's automatic resignation from the GME training program.
- Absence Without Leave
The Chair will review any materials submitted by the Resident regarding the absence without leave and notify the Resident of his/her decision. Failure to respond to the written notice of intent or failure to adequately explain the unexcused absence to the satisfaction of the Chair will result in the Trainee's automatic resignation from the GME training program.
- Administrative Leave
Administrative Leave - Investigatory leave and conditional leave of absence are not intended to replace any leave that a Resident may otherwise be entitled to under state or federal law, or University policy. Vacation, Sick, Maternity/ Paternity, Family Leave are not part of the Grievance Policies and Procedures. Please refer to the Housestaff Policies on General Leaves.
- Investigatory Leave
A Chair may place a Resident on investigatory leave in order to review or investigate allegations of deficiencies. The leave will be confirmed in writing, stating the reason(s) for and the expected duration of the leave. The alleged deficiency should be of a nature that warrants removing the Resident from the GME training program. The Chair should, as soon as practical under the circumstances, conclude the investigation and either return the Resident to the program or initiate action under these Policy and Procedures. The Resident will be paid for the period of investigatory leave.
- Conditional Leave
A conditional leave of absence from the GME training program may be provided only under exceptional circumstances, at the Chair's discretion and upon the Resident's request. At the end of the conditional leave, the Chair will determine whether to re-admit the Resident conditionally, unconditionally, on probation, or to seek the Resident's dismissal pursuant to the procedures contained in these Policy and Procedures. The Resident will not be paid a stipend for the period of the conditional leave.
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