ACADEMIC ACTIONS - NON-DISMISSAL
- Non-Reviewable Academic Actions
The following actions are non-reviewable:
Letter of Counseling; Notice of concern; Probation; and Suspension.
- Letter of Counseling
A letter of counseling may be issued by the Program Director, Chief Resident or Faculty member to a Resident to address deficiency or concern that needs to be remedied or improved. Letters of counseling should be describe the nature of the problem and suggestions for remedial actions or changes required on the part of the Resident. Failure to achieve improvement, or a repetition of the conduct may lead to Notice of Concern or other actions. Letters of Counseling should be used for minor, isolated problems that may be communicated verbally as well. For the purposes of this policy and for responses to any inquiries, a Letter of Counseling does not constitute a disciplinary action and may be, by mutual agreement be removed from the resident's file.
- Notice of Concern
A notice of concern may be issued by the Program Director to a Resident to address an academic deficiency that needs to be immediately remedied or improved. Notices of concern should be in writing and should describe the nature of the deficiency and any necessary remedial actions required on the part of the Resident. The Program Director will review the notice of concern with the Resident. Failure to achieve immediate and/or sustained improvement, or a repetition of the conduct may lead to additional notices or other actions. Notices of concern should not be used for minor, isolated problems that can be communicated and addressed less formally. For the purposes of this policy and for responses to any inquiries, a notice of concern does constitute a disciplinary action.
- Probation
The Chair should use probation for Residents who are in jeopardy of not successfully completing the requirements of a GME training program or who are not performing satisfactorily. Conditions of probation will be communicated to the Resident in writing and should include: a description of the reasons for the probation, any required remedial activity, and the expected time frame for the required remedial activity. Failure to correct the deficiency within the specified period of time may lead to an extension of the probationary period or other academic actions. Probation should be used instead of a notice of concern when the underlying deficiency requires added oversight. The probationary period should be not less than 30 days and its duration should be appropriate for the issue(s) of concern.
- Suspension
The Chair may suspend the Resident from part or all of the Resident's usual and regular assignments in the GME training program, including clinical and/or didactic duties, when the removal of the Resident from the clinical service is required for the best interests of the Resident and/or the GME training program. The suspension will be confirmed in writing, stating the reason(s) for the suspension and its expected duration. Suspension generally should not exceed sixty calendar days. Suspension may be coupled with or followed by other academic actions. The Resident's stipend will continue to be paid while the Resident is on suspension status.
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