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Actions Acad. Actions Reviewable ACADEMIC ACTIONS - NON-DISMISSAL Academic Actions Reviewable by Resident Evaluation The following actions are reviewable by the Resident Evaluation Committee: an Adverse Annual Evaluation; non-renewal of appointment; the requirement of a Resident having to repeat an academic year; the denial of a UCLA Certificate of Completion of Training. Adverse Annual Evaluation Residents will only be entitled to a review by the Resident Evaluation Committee for annual evaluations that are adverse (overall unsatisfactory or marginal) ("Adverse Annual Evaluation"). Residents will be notified by the Program Director of any overall marginal or unsatisfactory evaluations or letters sent to their specialty/subspecialty board. Non-Renewal Of Appointment Before 8 Months The Resident's appointment is for a one year duration, which is normally renewed annually. Due to the increasing level of responsibilities and increasing complexity of clinical care over the course of the Resident's training, satisfactory completion of prior academic year(s) or rotation(s) does not ensure satisfactory proficiency in subsequent years or rotations. A Resident may have his/her appointment not renewed at any time there is a demonstrated failure to meet programmatic standards. The Program Director should provide each Resident with a written evaluation at least twice per year. The first evaluation should occur by the end of the seventh month of the appointment term. If prior to the end of eight months (no later than February 28th of the academic year), the Chair concludes that the Resident's appointment should not be renewed for the following year, the Chair will notify the Resident that his/her appointment will not be renewed for the following academic year. The Resident will be permitted to conclude the remainder of the academic year unless further academic action is taken. A Resident who is notified of the non-renewal of his/her appointment for the following year will be entitled to the procedures contained in Part III.B. Requirement That Resident Must Repeat An Academic Year A Resident may be required to repeat an academic year in lieu of dismissal from the Program due to unsatisfactory progress at the sole discretion of the Program Director. Denial Of University Certificate of Completion If the Program Director, in consultation with the Chair, decides not to award the Resident a University Certificate, the Program Director will notify the Resident as soon as reasonably practicable of this intent. Resident Evaluation Committee Review Procedures The Resident will be notified as soon as reasonably possible that s/he has received an overall marginal or unsatisfactory evaluation, or an evaluation requiring the repetition of the current academic year, or of the decision of the Program Director to not grant the Resident a University Certificate. The Resident will also be provided the name of and manner by which to contact the Resident Evaluation Committee Chair to appeal the Program's decision. The Resident may, within ten calendar days of this notification, provide the Resident Evaluation Committee Chair a written statement detailing the reasons s/he believes s/he should not be required to repeat the academic year, should have had his/her appointment renewed (for the Resident notified of nonrenewable within the first 8 months of the beginning of the academic year), or should not have received an overall marginal or unsatisfactory evaluation, or should be granted a UCLA Certificate of Completion of Training. The Resident Evaluation Committee will review the Resident's statement within 10 calendar days of its receipt. The Resident Evaluation Committee, in its discretion, may permit or request the personal attendance of the Resident. The Resident Evaluation Committee will orally notify the Resident of its decision within three calendar days of its meeting, and provide the Resident a written decision within 10 calendar days of the oral notification. The decision of the Resident Evaluation Committee will be final. Failure by the Resident to timely request a review before the Resident Evaluation Committee will be deemed an acceptance by the Resident of the academic action. Back to Table of Contents